Casa Pacis at The Sea Ranch
Terms and Conditions for Rental of "Casa Pacis"

By answering the question “Have you read the "Terms and Conditions for Rental of Casa Pacis"? in the affirmative you agree that you have read and understand these terms and conditions and agree to abide by them. You undertand and concur that, for reasons of expedience and for your convenience, we do not require mailing or faxing a formally signed Rental Contract but that, instead, this document, together with the personal data submitted with the e-mail into which it is incorporated, serves as a binding Rental Contract. Specifically, you agree to unconditionally pay such charges as may be presented to you in writig and may result from careless treatment of the premises and/or not following these terms and conditions.

House Details:
Address: 92 Osprey Reach, The Sea Ranch, CA 95497
Phone at Premises: 707-785-3539
Number of Bedrooms and Bathrooms: 2 BR (1 master breddroom with K, 1 bedroom with 2 Ts, and 2 BA (one with tub/shower, one with shower only)

Provisions and Restrictions:

Occupancy Restrictions:
No more than 3 people, excluding infants under 10 months of age; children between 10 months and 6 years require separate ad-hoc permission. All exceptions must be confirmed in writing.

Pets and Smoking:
No pets are allowed under any circumstances; smoking not permitted inside the premises.

Amenities:
Panoramic ocean views from all rooms, woodburning fireplace, gas barbeque grill, large (1000 sq.ft.) wrap-around view deck, hot tub built into deck off MBR, garage (available for storage only), W/D, DW, microwave, large flat-screen TV, DVD, phone, free wireless Internet.

Pricing and Availability:
The property is subject to price and availability changes without notice, until executed contract has been returned to the property owner. No reservation is confirmed until approved and the full deposit has been received. All reservations are final. Time is essential. With the occasional exception of mailing checks, all communication is by e-mail. Guest is advised to set his spam control and/or e-mail system to accept mail coming from klaush@acviews.com.

Payments:
Two payments are required: a $300 refundable security Deposit and the rental Balance (consisting of the sum of (a) total rent, (b) cleaning/processing fee, and (c) 9% transient occupancy tax on rent).
Payment of the Deposit is required to hold the reservation and is only acceptable by credit card via PayPal (no fee applies to this payment).
If the rental date is within 30 days from date of booking, payment of the rental Balance is due immediately and can only be made via PayPal – no fee applies.
If the rental date is further out, the rental Balance is due no later than 30 days prior to the rental date and may be paid by personal check (U.S. Bank only) or by credit card via PayPal, in which latter case a 2% PayPal fee co-payment applies. For all credit card payments, the Owner will issue a “Payment Request” through PayPal via e-mail to the renter, upon which the renter can conveniently and securely complete the payment; no PayPal account is required. A late payment of $50 will be automatically deducted from the deposit for any check payments received after the due date, and for any credit card payments delayed without reasonable cause more than 24 hours from the time the request was issued. If payment is not made within 5 days of due date, the reservation will be canceled and the property will be opened up for other rentals, and money paid shall be forfeited. Reservations may be reinstated, and forfeited money reapplied, upon payment of the amount due, if the property is still available, at the Owner’s discretion. You WILL NOT be reminded on any payment due dates except credit card payment of the rental Balance.

Cancellation Policy:
The time factor is critical in vacation rentals, and your reservation will hold this rental off the market for a period of time. For cancellations made more than 30 days prior to your arrival date, we will refund all rents paid but YOU WILL FORFEIT YOUR ENTIRE DEPOSIT. THERE ARE NO REFUNDS OF RENT FOR CANCELLATIONS MADE LESS THAN 30 DAYS PRIOR TO ARRIVAL (you forfeit your entire rent, but we will refund your deposit and cleaning fee only if it had been paid in full).
As a courtesy to our customers, in the event of a cancellation, the owner will work to find a tenant to occupy the vacated time reserved under this contract. If we are able to find a suitable tenant, we will refund both the deposit, cleaning fee, and rental fee to the extent we have found an acceptable tenant for the time period, as determined by the Owner, less a $100 service fee. The earlier you warn us that you may need to cancel, the better the chances of re-renting.
Furthermore, the owner will certainly work with you in the event that your cancellation is due to documented serious illness. THESE ARE EXCEPTIONS TO OUR POLICY TO BE EXCERCISED AT THE OWNER’S SOLE DISCRETION.
You agree to assume responsibility for transportation to the property. Inconvenience caused by weather, disruption of utilities, or road conditions do not invalidate this Rental Agreement, nor will they be subject to financial compensation.

You are responsible for your choice:
This vacation rental unit is individually owned and managed. We have described our vacation rental in detail to the best of our ability, but we cannot make the decision for you and will not be responsible if you are not happy with your choice on arrival. The rent will not be refunded and cannot be transferred to another location.

Reviews:
The owner encourages renter reviews in the website through which he initiated this rental, provided that said website offers the possibility of renter reviews. However, renter agrees:
(a) not to post reviews accessible to the general public anywhere other than to said website;
(b) irrespective of the review policy pertaining to said website, if the review rating is less than 5/5 (five points of five possible points), to discuss the intended review, in writing, in all detail with the owner prior to publication/posting and, in the event that owner and renter do not come to an agreement about the reasonableness and fairness of the intended wording and rating of the review, not to present the review to said website or any other site open to the public.
(c) If renter insists on publishing a review with which owner does not agree, renter may employ, and owner agrees to abide by the results of, independent arbitration according to the provisions of the State of California, for which process Renter pays all related costs.

Pets, Smoking, Abalone:
No pets are allowed. Smoking is not permitted anywhere inside the premises. No exceptions. Owners’ representative may check for compliance. Violation will result in loss of the entire deposit. Abalone handling is not permitted inside the house and hot tub area.

Occupancy Limitations/Usage/Subletting:
The owners have set strict occupancy limitations (3 people) and extend further discounts 2-person occupancy parties. Regardless of the number of sleeping accommodations available in the home, there shall be no occupant older than 10 months beyond what is stated on the e-mailed Rental Confirmation. If more persons occupy the premises that are not specifically authorized by the owners, or if an extraordinary gathering takes place at or on the premises, this may cause a forfeiture of the deposit and eviction. We recognize the desire to have an occasional visitor, but additional charges may be incurred for other unauthorized use. In addition, any type of subletting is strictly prohibited. Any disturbance resulting in neighborhood complaints or Sea Ranch Association or police action, other illegal activities, damage to the vacation rental property, or violation of this agreement or of rules and regulations governing the vacation rental, will be considered sufficient cause for immediate termination of your stay, and all monies paid will be forfeited. This agreement does not create a tenancy for the vacation rental; you can be removed from the premises without process of law if you do not depart at the appropriate time.

Reservation/Security Deposit:
A reservation/security deposit (“Deposit”) is required for all rentals and will be returned subject to, but not limited by the following:
(a) no damage to the premises beyond normal wear and tear;
(b) no excess cleaning requirement and/or no negligence due to not following the check-out list;
(c) no items missing from the premises ($30 replacement fee for missing Sea Ranch ID passes);
(d) garbage not removed from house (place in garbage shed in driveway); and
(e) there are no unpaid, late, or outstanding rent or other charges owing.
Any material breach of the rental agreement or the general or specific home rules during your tenancy may be, in the sole judgment of the owner, cause for forfeiture of up to the entire deposit. Deposit refunds are mailed within 21 days of departure or receipt of the house phone bill, whichever is later.

Upon Arrival:
When you arrive, please check the vacation rental premises for cleanliness and damage. Read the About This Home materials (on TV stand or kitchen counter) and Check-Out List. Notify owner promptly of any problems or damage. You agree to leave the vacation rental premises in good condition and complete all items on the Check Out List prior to departure.

Check-In and Check-Out; Key:
Check-in time is 3:00 PM. Upon payment of all rental charges, you will receive the information to obtain entry to the premises. The check-out time is 11:00 AM. Late check out, unless pre-arranged with owner, is grounds for security deposit claims. Owner will grant early check-in (12:00 noon) and/or late check-out (2:00 PM) if, AND ONLY IF, at 5:00 PM on the date prior to scheduled check-in the rental calendar at www.acviews.com/ac/cp.htm does not indicate that another rental is ending on the check-in date and/or no another rental is starting on the check-out date, respectively.

Linens and Towels:
Available for your use; beds are made upon your arrival.

Cleaning/Processing/Housekeeping Fees/Policy:
--- Basic housekeeping service is included in your charges. You may sign up (in the accompanying e-mail) for full housekeeping services for an additional charge determined by the effort required beyond basic cleaning, or you may do modest partial cleaning at the end of your stay and avoid extra charges taken from your deposit. If you indicate that you will be doing partial cleaning yourself, it is expected that you will do all of the following: wash, dry, and fold laundry (leave on dryer); wash and put away dishes; vacuum floors; place furniture in original position; remove your foods from the refrigerator and trash from house – place in can at driveway entrance).
--- If our housekeepers find that substantial cleaning is needed when you had indicated you would be performing partial cleaning yourself, they may charge us an extra “schedule re-arranging fee” of $25 (in addition to their hourly charge), which we then also have to pass on to you via withholding from your deposit.
--- To request housekeeping services, you must do so at the time of booking (i.e., entering into this agreement).

Hot Tub:
The hot tub is built into the deck off the master bedroom. To keep the hot tub heated during the duration of your stay will be free of charge. However, it will use significant amounts of electric energy that could be saved if you already now know that you will not use the hot tub. Therefore please indicate in the accompanying e-mail if you will, or will not, use not the hot tub. Availability of the hot tub at any time of the year is our goal. We will make every effort to keep it functioning but, as is the case for all appliances, we are unable guarantee this.

Maintenance Interruptions:
You agree to notify us immediately if a maintenance problem develops at your vacation rental so we can have it remedied as quickly as possible. Owners and Agent reserve the right to make repairs as necessary, and to enter the vacation rental with reasonable notice, or without notice if you cannot be reached. While Owner and Agent will make all reasonable efforts to rectify a maintenance problem as soon as possible, it may occasionally occur that, due to the nature of the problem and scheduling difficulties beyond Owners’ and Agent’s control, repair of problem extends beyond the end of one rental into another rental period. No refunds apply in the event that, given Owner’s diligence to have a maintenance situation rectified as soon as possible, an appliance or amenity of the rental home is unavailable during any part of the rental period, including, but not limited to, due to electric power and utility outages.

Use at Your Own Risk:
The Owners and Agents are not responsible for personal injury or loss, theft or damage to your belongings during your stay due to causes outside of Owners’ or Agents’ control, or due to unsafe use of the premises and amenities, including but not limited to the hot tub, fireplace, gas grill, and decks. You agree to hold Owners and Renters harmless in the event of related injury or loss, theft or damage. Guests are not permitted to use Owner’s sports equipment or other gear that may from time to time be left in the garage (e.g., motor vehicle, kayak, raft), except two very basic mountain bicycles. The owners and agent are not responsible for their renters’ and guests’ own and their children’s safety while at the rented vacation home. Guests are permitted to use the gas grill at their own risk, provided it is not used inside the house or garage and not on a wooden deck or surface, and provided it is placed at least 12” away from the house wall when in use, and the grease catcher is in place and operable.

Utilities, Telephone, Internet:
Utilities are included in the rental price. You have unlimited use of the telephone for local calls (prefix 785 for Sea Ranch, 884 for Gualala, and 882 for Point Arena), but you must use your own charge card for all LD calls or will be billed at $0.50/min for all calls found charged to the rental home. Cell phone coverage is by Verizon only; no other provider works at The Sea Ranch. Free wireless Internet is available; the password will be provided upon receipt of all rental fees.

Resort Restrictions:
The Sea Ranch is a resort with strict homeowners association guidelines and assesses significant fines if these regulations are not observed. These regulations include, but are not limited to:
--- no smoking on the trail system (year-round);
--- no trespassing onto neighboring properties (there are no fences!) or onto commons (stay on trails!).
Renter will be responsible for all violations committed by his/her party.

Keys:
Arrival: A code to keyless entry (on the front door) will be provided to you once the final payment has been received. First push the "Schlage" button; the keys will then be illuminated. Enter the code and turn the knob counter-clockwise to open the dead bolt. To lock, simply push the "Schlage" button and turn knob clockwise. There is also a conventional key lock box, operable with the same code. It contains a mechanical door key which can be used in case the keyless entry system malfunctions. Additionally, a spare key is placed in a location which can be communicated to you in a phone call to a number given to you in the information package upon payment of all rental charges.
Departure: Follow the check-out list posted in the home -- disregard will result in claims on your deposit.


Last Updated: 3/8/11